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At the start of each academic year, a thousand new Bryant University students come to campus brimming with questions about everything from class registration and building locations to dining hall hours and WiFi connectivity. And thanks to the power of generative AI, they can get their answers from Ask Tupper, a next-generation chatbot designed from the ground up at the university. We spoke with Chris Stephenson, managing director of intelligent automation, AI, and digital services at AI solution provider alliantDigital, and Chuck LoCurto, VP for information services and CIO at Bryant, about how Ask Tupper started, what’s possible now with AI-powered chatbots, lessons learned from the project, and more.
Rhea Kelly:
Rhea, hello and welcome to the campus technology Insider PodCast. I’m Rhea Kelly, editor in chief of campus technology, and your host. At the start of each academic year, 1000 new bright university students come to campus brimming with questions about everything from class registration and building locations to dining hall hours and Wi Fi connectivity, and thanks to the power of generative AI, they can get their answers from Ask Tupper, a next generation chat bot designed from the ground up at the University for this episode of the podcast, we spoke with Chris Stephenson, Managing Director of Intelligent Automation AI and digital services at AI solution provider, Alliant digital, and Chuck LoCurdo, VP for Information Services and CIO at Bryant about how Ask Tupper started what’s possible now with AI powered chat bots, lessons learned from the project and more. Here’s our chat Chuck and Chris, welcome to the podcast.
Chris Stephenson :
Thanks for having us today.
Rhea Kelly:
So I thought we’d start by just having you each introduce yourself and tell me a little bit about your background.
Chuck LoCurto:
Sure, I’ll go first. Chuck LoCurto, I’m the Vice President and Chief Information Officer here at Bryant. I am coming up on 13 years. I spent 20 years at Textron, primarily Textron financial and Textron corporate enterprise apps. I was sort of my 20 years there. I spent seven, my last seven there as the CIO for the finance segment. So I’ve had the privilege of having this, this IT role for the past. What is it? I guess, nearly, my gosh, nearly 20 years kind of crazy. I do a lot of other fun things, fun things at Bryant that usually catches most people’s attention. I coach the division one diving team as part of the swimming diving program. I started and coached it for eight years, and now I just help on occasion. But my background, you know, my background is in it. Got my masters of RPI back in the day, and I think that probably summarizes enough. If you have more questions, feel free to ask. I can go
Rhea Kelly:
deeper. Go deeper with the diving background. I can’t resist. So Chris, how about you?
Chris Stephenson:
My name is Chris Stephenson. I am. I’m the Managing Director here at Alliant on emerging technology, which includes AI, automation and digital services. I’ve spent, really the last 25 years of my career in emerging technology, ranging all the way from when the internet first came out, through the through the mobile phase, through the social phase, and now through this, this new AI phase. I work with most industries with this type of work, but I always find myself, especially as new technologies really starting to emerge, working back with with different higher ed organizations, because that’s where, honestly, a lot of the technology starts to become real.
Rhea Kelly:
So earlier this year, Bryant announced the launch of a new gen AI chat bot called Ask Tupper. So could you just kind of take me back? How did that project start?
Chuck LoCurto:
So, you know, that’s interesting. Sometimes these things are a blur, you know, because, you know, in in higher ed, and probably most places, but I think more so in higher ed, you know, your customer base, if you will, changes by 25% 25% of your customers leaving. You get 25% more customers every year, right? Your seniors graduate, the freshmen come in. So, you know, we’re a school of about, let’s just call it 4000 1000 seniors leaving, 1000 freshmen come in, and they all have the same questions, you know? So you got 1000 students asking the same 50 questions, which is 50,000 questions that answer, shopping, trying, trying to, trying to find the right answer. You know, with this notion of generative AI chat bot, I remember the day we settled in on it, but it had been really gnawing at me as to how we could we got to find a better self service way for answers and whether, you know, I don’t, honestly don’t recall if I got the idea for an article or a webinar, but when it happened was, you know, one of our board members said to me, Chuck, I got to introduce you to one of our tech guys at Alliant digital. You know, he’s really good. He’s really got to talk to him. So, so we we set up a call, and we got on it, we got on a teams call. And, you know, Chris said, you know, we’re starting to work on, on, on, on chat bots, kind of in this area that we were both collectively talking about. And he’s like, I could probably demo it for if you send me some data, you. Like, you don’t have to ask me twice to send you data. So we, I don’t think we hung up the column like, Here, take this, and I sent him links to our employee handbook, our policies and procedures, Student Handbook, and pieces of all of our external data. So it was a very safe way for me to share stuff, because who shares stuff that was already out on the internet that we probably wanted people to find, that they couldn’t find? Right? So, you know, I sent that over to Chris, and that’s where the idea got spawned. Is really from that, that first call that we had first, I think, like a week later, I’d have to check my calendar, but let’s just say, a week or two later, where we’re seeing a pilot. We’re seeing a prototype of this thing.
Chris Stephenson:
I remember the day as well. It’s generative AI has been it’s been in the news for quite a while now. Chat GPT is not brand new anymore. I think it’s about to turn two years old, actually. But we’ve been playing with with generative AI, and all of the large language models in a bunch of different industries. And when I, when I talked to Chuck, what really jumped at me was, was a couple things that made us really jump to action. First of all, the breadth of information that we had to bring in was so cool. There was multiple websites that had been updated frequently that we had to make sure every update was captured in the training model. So it was continuously, continuous updating language model. First of all, but to have to have students, the which I think were probably the heaviest users, if, even if you look at chatgpt statistics in the spring, after school ends, the usage goes down, and in the fall, it goes back up. So to have our heaviest user base of generative AI really helping shape a direction that we could take. Take this chat bot and all of the features and technology that we started to build around it was really exciting for us. And so yes, when Chuck said stuff, we prioritize getting that, that first version trained up very, very quickly, and making sure we had something good to show.
Rhea Kelly:
I’m just curious how the technology has changed with the advent of generative AI, because chat bots, I feel like, are really good example of something old becoming new again, like, what’s possible? Now, that didn’t used to be,
Chris Stephenson:
yeah, it’s a great question, and there’s been almost three different generations of chat bots at this point. The first was very decision tree based where you’d ask the question, and if there was an answer to that question, it would it would answer. And if there wasn’t, it wasn’t. But you had to kind of build every question and answer out in your code. The second was really around natural language processing, and it started to understand the intent of questions, but, but you still had to have answers to those intents. So the the range of questions that could have an answer brought in, but, but there was still, there still had to be a one to one ratio. What’s what’s changed now is generative AI allows you to upload content as Chuck was referring to, such as your website, such as your pretty much any document and and generative AI can both understand the context of the documents you upload, as well as the as the as the content of the questions that are being asked, and it can match those two things together to give answers. One of my I’ll give two examples, just to kind of show how this has changed with this range that are, I think are pretty cool features as well. The first one was when we, when we first rolled out, asked Tupper the we learned that every building at Bryant has a nickname, not the names that’s on the website, not the names that’s in their in their handbook. And so when we were asking, Where’s a building, it wouldn’t know the answer. In old chatbot technologies, we would have had to recode every single answer that had the wrong building name, or put put two two answers down. It would have been a lot of work. We were able to take one document that was really a cheat sheet of nicknames. And so we took all the real names at the university and all the nicknames, we uploaded that into our into The GPT we built for them, and at that point, it was able to translate everything afterwards without any issues, and understood both the real name and the nickname. And that’s the power of generative AI, you don’t have to linear code anymore questions and answers. You simply get the content into one base, and this technology is able to really understand that context and bring the content out. The other one that I really loved was, I’m amazed at how many websites universities have. I never really thought about it until I started visiting them all. And remember that the athletic director asked a question of, show me everybody that’s playing this weekend and and the old way to do it was to go to every team website and look at the schedule and write down when they who was playing and when they were playing, and with with ask tougher we ever asked that question, and have the answer in 10 seconds, because they could cut across all of that content. It was all within one one base of information. And was able to answer that, and pretty much do all of those, those clicks that they used to have to be done manually. So the ease of the ease of updating information and adding information is probably one of the greatest features that generative AI has really built out. The speed at which the answers come is also quite quite strong. But the underlying large language models, because they’re trained to understand our context and our language so well, it no longer requires an answer to be written for every single question. And that’s really where we’re seeing the value.
Chuck LoCurto:
You know, literally, just a few days ago, I was going through it, you know, we get a chance to see all the questions and answers, and I was scrolling through the questions because I wanted someone in one of the divisions to QA the answers, right? So here’s the question, here’s the answer it gave. You probably shouldn’t rely on chuckle COVID, the IT guy to validate that the advising question was correct. So I had to go through as well as pageant was a couple 100 questions over a week or two, and I saw a question, and it said, Where is so and so’s office? And it got the answer correct. And I looked at it, and I said, there is nowhere, anywhere in our data. Do we say where this person’s office is? But this person worked in advising, okay? And I had provided written directions, where’s the advising office? Because one of the questions we get anybody from higher ed right now is listening questions you get all the time is, where’s this building, where’s advising, where’s counseling, where’s, you know, Where’s where’s the Writing Center, where’s this, where’s all that? So I gave so I usually walk out my office. I walk out to the roto. It’s called roto. Look you see that stair? See the hallway there? Go down that hallway, go down the stairs. You get down to the bottom. Make a right, and advising is on the left. So this lady worked in advising, and it knew she worked in advising, but was also smart enough to know that it had directions to advising. So it didn’t necessarily to Chris’s thing. We didn’t have to have an answer from, where’s Chuck’s office, where’s Chris’s office, where’s Kristen’s office? We didn’t have to have all that. It just it just knew. And while that probably seems simple to some, I’m sitting here thinking that simple, that little thing was so cool because it’s starting to understand, right? Based on the questions people ask, the answers and the data that we have, it’s starting to put two and two together. It’s really pretty cool. It’s like, how did it do that? So I took credit for and said, Yeah, I programmed it.
Rhea Kelly:
That’s super interesting. Do you look at some of those student questions and maybe take away, like, Oh, this is information, and we need to disseminate in a better way if, like, a lot of students have the same questions about something in particular.
Chuck LoCurto:
Yes, we absolutely do that. And Chris mentioned earlier, what we did with, like, I’ll call it nicknames, but we also had to load in some jargon, right? So I used the word the roto a minute ago. Well, that’s the Rotunda in the unit structure. And, like, people just call it the roto, and the cafeteria is called Salmanson, but everybody calls it Salmo. So if you asked Tupper, where’s Salmo? Like, I wouldn’t know. So we fed in all the translations and jargon and just sort of a cheat sheet to help it sort of put two and two together. So we definitely do that. And then I was a guest lecturer in a marketing class, and the class hadn’t started yet. I’m like, Okay, guys, you heard rolling out ass Tupper, so it’s not released yet, but come on, let me I’ll give you an inside scoop. Somebody asked me a question, and they said, what’s the hall number for the Cumberland Hall? And I was like, what, like, what year are you? He was a sophomore. Like, four years ago. We got rid of the numbers. Why would you need to know the number? Well, there’s two reasons, because facilities people still say I need to go to Hall three for a broken pipe and Uber Eats. And DoorDash knew the door numbers, because that’s what was on Google Maps. The names weren’t there, so we loaded that cross reference list in there, so we absolutely look at some of the questions that the students are asking, and then, like, a lot of a lot of the answers are institutional knowledge, like they’re not posted anywhere, you know, so getting back to the dorms, so I sent an email out to the community, right? All faculty, staff and students as toughers Come in, you know, get excited. Blah, blah, blah, I go to the gym, and I type in my ID and my name and and face comes up at the front desk, and the girl looks at it. She goes, didn’t you just send us an email about, you know, about ask top Renee, yeah, that’s me. I’m like, did you ask any questions yet? She goes, No. I said, well. Log on right now, asking a question. She goes, well. I said, Well, give me a question. Give me a question I can ask to her. And she goes, which dorms have air conditioning? I’m like, we absolutely do not have that anywhere. I know that stuff is not posted, right? So I went to the head of residence life. I said, Do we have any sort of document anywhere that shows, like this particular residence hall has washers and dryers, study rooms, ping pong, pool tables. She goes, Oh, yeah, I keep that in a separate sheet. I’m like, Can I have it? Do you mind if I put that at the ass pupper so everybody else can get the answers? So those are sort of the things we were uncovering, making some of that institutional knowledge available to, you know, to everyone, faculty, staff and students. Because right now, we’ve had it locked down in Active Directory, so only a community member with an ID and password can actually log into Tupper and ask questions. We don’t have prospective parents and students yet, until we really get comfortable at the answers that he’s not going to hallucinate.
Rhea Kelly:
Sounds like a pretty interesting exercise in hunting down obscure sources of data that are around various people’s files.
Chuck LoCurto:
But wait, there’s more, right? So you look at some of these answers and you’re like, what? Where did it get that from, right? So I got probably dozens of those. You know, one was we were chasing down this whole thing about the name of the dorms, and I was like, what’s the name of such and such Hall? And it came back. I forget the name. Let’s just say it was called Jack Stein. I’m like, what? There’s no such thing as that. Is this thing hallucinating? Well, what we what we fed it, which we since took out, was some it’s called our Digital Commons, our archives. It was the name of a hall when Bryant University was in downtown Providence, on the Brown campus, that was ancient. So Tupper was correct, but his answer was like, 40 years old, right? So we found out. We found out we had to get rid of some old stuff. And what we’ll probably do is create a, I haven’t asked Chris yet, but we’ll probably create, like, an archive. Asked tougher, like, you know, some of the, some of the old stuff. So what? So, what we’ve found is, and I’m sure other universities, for sure, corporate America, is a little bit tighter on this stuff. There was old PDFs out there about how to do drop ad. So I asked it, you know, I asked the question as soon as, when is drop ad over? How do I drop out of class? And here comes, here comes the answer from Tupper. Go to the website. It’s got the link to fill out this form. We’re like, what we got rid of that form a couple of years ago? Well, I think it was either advising the registrar didn’t know that that PDF was still posted on our website, so we got rid of that. So this was one of those sort of intended by products. Of this is we knew we would find old content that needed to be taken out of the environment, and we’ve been finding lots of it. So that’s another way which asked Tupper has been getting smarter, if you will, more accurate,
Chris Stephenson:
The analytics are great on this. I think that’s one great scenario where, where this is content that people can find on a website, right in a document that they’re getting misinformation on by having all the questions and answers centralized into one place. Now all of that information is staying current. One thing we’re really excited about is is to open up Ask Tupper to recruits and and to the outside and in our and the admissions team is is really excited with us, because they feel that search engine optimization for sure, messaging questions and answers that they put on the website can all be influenced by the questions that are coming up in from incoming candidates and incoming visitors. So the ability to not just answer the questions, but then summarize all the questions that were asked, see those answers and see the count of them, can really influence messaging and investment going forward for universities as well.
Chuck LoCurto:
You know, one of the we did a few things to get the student body to know about it, just to be honest, it needs to be more widespread and it needs to be used more. But the way we got it launched was we have something called Welcome Week at Bryant. So two days before all other students move in, the freshmen come in, and they are taking through two days worth of how to be successful at Bryant, you know, where it’s, you know, we’re all the facilities, and we made sure that there was a section in there about how to use Ask Tupper. And we believe lot. Many of our questions are coming in from those freshmen, and they’re really they’re really good questions I should probably pull up while we’re talking to see if I can hunt down one of those spreadsheets and pick out one of the questions that I can maybe share later if we get to it.
Rhea Kelly:
So besides uncovering maybe outdated sources of data, were there any other pitfalls that you learned from along the way, or just or general lessons learned?
Chris Stephenson:
Yeah, there. There were some really interesting challenges with universities. First of all, they’re very good coders, and I will say one day during the test, they did get tougher talking like a pirate. We’re still not quite sure how they did it. I wish whoever did it would come clean, because I want to hire them now. I want to hire them on the spot, but, but yeah, for about, for about four or five hours tougher, tougher was talking like a pirate to everybody that would would talk back to it. So learning a little bit about just how, how prompt engineering can can alter a chat bot, and making those adjustments was definitely one thing on a more serious front, one of the things that was so important that Brian and I think it’s just so important in the world, is mental health and really making sure that that this chat bot was answering questions neutrally and safely. And we spent a lot of time really thinking that through. And actually use the Bryant team that that is trained on on handling issues with students when they when they do have an issue. So we use the same group that uses their call center line for for the for students that are struggling. And we had them really train and give us answers to make sure that when questions came in, when the tone came in, of sadness or depression or frustration, that the empathy was it was in the bot, and the bot was getting them to the right resources right away. We also this year have run into a political it’s a very big political year, and the right and the left have very different opinions. I live up in New England as well, so we’re very left there, but we had to spend a lot of time on the neutral response as well regarding questions about anything around politics, anything around where opinions could be strong, we wanted a we wanted a bot that would answer questions we will not, not one that took sides. And so building that persona out and really refining the the responses and the code to recognize different moods, to recognize different tones and questions and make sure that answers kind of stayed in the in the Q A format and not the opinion format took quite a bit of practice to quite a bit of training, and really took some experts at the university and our team to make sure that we got that right.
Chuck LoCurto:
Yeah, and that whole sentiment analysis that came up early on. You know, one of our librarians was part of our initial team, and librarians are typically getting asked lots of questions, so, you know, so some of the not so fun questions, like, you know, I’m feeling a bit depressed. What should I do? Right? So it makes sure that it provides, you know, the number for counseling or Department of Public Safety. It’s doing a very good job of recognizing questions that are, hmm, yeah, better give them the phone number to call, right? But I’m looking at, I promised I would open up the spreadsheet, so row 320 if I have a guest that’s not saving staying overnight, do they need to get a visitor pass? Yes, visitors to any department on campus. Need to pick up a visitor pass at entry, consult entry control station, and they can park in Lot C like, holy cow. Like, there’s probably no one that really knows that, except maybe one of the DPS agents that knows, you know, here’s, here’s what you here’s what you do. So, you know, here’s one. What time does so most stop serving breakfast. I didn’t realize this 10:30am they stopped serving breakfast. So it’s not like they closed, but you probably can’t get an omelet after 1030 because they’re they’re getting the grill ready for burgers and stuff. So it’s all these kinds of, all these kinds of questions. This one has a long answer, but how do I book an appointment with my advisor, right? It’s kind of goes through and tells you all the steps.
Chris Stephenson:
That’s a good one, Chuck, because one thing we have learned, both in higher ed and all industries, is, for some reason, chat bots are a more trusted advisor at times than managers or human advisors to some of the next generation. And it’s, it makes sense to me, right? This is a generation that grew up with phone in their hand. You had a recorded VCR before. Didn’t even know what Vcr is anymore, but knew how to record, knew how to work with technology, sometimes before, right before anything else. But we’re seeing questions about, I’m. Having trouble with my teacher. What should I do? How do I write a paper? And these questions as we as we show them summary, they’re hearing feedback that we’re never getting these questions live. And so one thing I think is really cool about this way of communicating is it’s giving another outlet for someone that might be too shy, too embarrassed to ask a question into the real world, but it’s a way that they can get help. We know during finals, for example, the essay center, the center that helps write essays, was probably the heaviest volume it’s ever had, because anyone that asked about, how do I write an essay would get a link to that resource at the bottom of the answer. We’re starting to bring Tupper into the classroom and actually being almost an assistant that can answer questions about a class or about a topic, 24/7, but what we’re, you know, what we’ve heard from the on the professor side is, is that being able to see the questions that students are asking when they are when they are talking to the assistant allows them to alter what they’re teaching in the classroom, and they see a topic is being asked a lot. They know they have to spend more classroom time on it. So the ability to get, I guess, a different feedback channel from students on what they need to learn more, what they want more of is is, was an unexpected benefit. We don’t just see more questions. We’re seeing different questions that are coming in through the Ask topper interface.
Chuck LoCurto:
So here’s one that helps my side of the world, because we loaded all of our all of our IT website there, and is the first time I’m seeing this question, what Wi Fi should my printer use? Here’s the answer. Currently, Bryant University’s network policy does not support personal wireless printers in the dorms for security reasons. Instead, you could use Bluetooth. If you need a USB cable to physically connect your printer, you can purchase one at laptop central in the bellow center. Of course, that’s our help desk, and that’s the building that is in. So it says where you can just go to Amazon or staples of target and just buy one. So that was an awesome answer, because we do not allow printers on the wireless network. We have plenty of printing capability all across campus. But if you want to, if you want to physically hardwire into your laptop and print at that slide, because, you know, all the students can see those wireless printers and send all kind of photos to anyone’s printer that they want.
Rhea Kelly:
So especially when with the, you know, starting to incorporate it into classes. What has this? Has this sort of led you to need to develop a broader AI policy and, or what? How are you handling that side of things?
Chuck LoCurto:
Yeah, so, I mean, we established our policy in advance of beginning work on Ask Tupper, because I wanted to make sure the policy was in place first. Not a provost has one that’s a bit specific toward, you know, teaching the classroom and, you know, student honesty with with having, you know, generative AI write its papers and stuff like that. So we, you know, we put the, we put the policy in place ahead of time, you know, in addition, in anticipation of that. You know, our provost and I work really closely together on this. And I’ve actually done his pitch, and he’s done mine. You know, from the academic side, we’re changing what we teach. We’re changing how we teach. So that’s what’s going on on the academic side. And from me looking at operational efficiency, you know, how could, how can we, this is an old phrase, but do more with less. But really, that’s, that’s, that’s truly the case, you know, certainly not getting any additions to staff. So how can I, how can I, you know, use this tool to help us be more efficient? And quite frankly, this Wi Fi question is a great one, because that never made it to my team, and they didn’t have to compose an answer. It actually pulled it assembled the answer from my policies.
Chris Stephenson:
You know, one policy we see consistently with universities and Brian. So exception is, is to not use AI to take tasks, to not use AI to write papers. That’s been a big that’s a worry we hear with almost every meeting we have. And, you know, unfortunately, fortunately or unfortunately, open AI, they give the answer. When you ask a question, they give the answer. One thing we’ve done with Ask Tupper, we gave it a persona of more of a Socratic teaching method, and it will not give the answer to a student. So if you put in a question to a test or a question to a problem, it will not just say, here’s the answer, but it will give you an explanation of how to do the answer, and it will always finish with a prompting question or two to say, what do you think about this? Or what do you think, right? What do you think this part of the calculation is? And so we’re, you know, we’ve kind of nicknamed it strategy guru, but, but the goal of it is to help students learn as they’re as they’re doing the answers with prompting and teaching. And it’ll tell them when they’re right, but it will not necessarily just give the answer out, and that’s something that was really a direct, direct benefit from from all of these policies of not using AI to write papers and take tests, necessarily, and a way that we’re really, you know, trying to use AI for good in the education sector, we know students all learn different ways, and it’s tough for the classroom of a lot of students to teach all those ways completely this this tougher can start to customize the discussion that each student is having so they can learn at their pace, they can learn with their questions, they can learn what their prompts. And so that’s something that we really did spend a lot of time on to really adopt that AI policy of no AI for answers.
Rhea Kelly:
Okay, so one last question I want to hear, what’s next, or what’s on your wish list next for AI? It sounds like some of the things you’ve mentioned are using Ask Tupper for prospective students, and also the sort of tutoring aspect that’s in development. What else?
Chuck LoCurto:
Yeah, so definitely releasing Ask Tupper to a broader group of constituents, potentially have it wide open, but I was just starting to explain to Chris, I think we can use, oh, actually, you’ve got two things going on. I think we can use Ask Tupper to really do the kind of things with the applicant pool that just could never be done the amount of staff that we have, right? So I’m gonna leave it that. So we’re gonna do more there. The other thing we’re doing is, I forgot about this one, Chris pepper, right? How do we forget pepper? I didn’t forget pepper. I was just letting you announce pepper because I know it’s your favorite thing. Yeah,
we have a, we have a humanoid robot that, you know, the professors use this in academics, for teaching. And at times we would have it at open house, you know, walk on the floor. It’s about four feet tall, arms, legs, eyes, talks, all that kind of stuff. But you had to, actually, to Chris’s opening conversation around you had to program it, you know, here’s the question, what’s the answer? Here’s the question, what’s the answer. And that’s like a nightmare. So we had a brainstorm about two weeks ago. We had to get in on campus, and we were doing tours of our new building, and we’re doing tours of the AI Lab, and we keep tougher, we keep pepper in the AI Lab, and it just got everybody’s attention, because, you know, he’s dancing, you know, he’s answering questions, and I’m like, we totally need to make this physical robot the user interface to Ask Tupper, because I should be able to ask pepper the question. He should be able to make a call out to Ask Tupper, return the answer and have it come out, come out the voice wise. So we are shooting to have something workable for actual open house and our board meeting third week of October. We only started, like two weeks ago.
Rhea Kelly:
Wow, that’s pretty soon. Yes,
Chris Stephenson:
Yes, it’s always quick with Chuck, I will say that when we move, we move. But the the idea of having multi modal ways of communicating with with this new technology is really cool for us. The chat bots are, as you said, they’ve been around for a while and but getting to voice command, and and then even beyond that, getting into hardware where with robots, and being able to put the software that you use, use for everything, into that hardware is really, is really going to be a very interesting way for communications to change. This can happen just about anywhere on campus now, and really in any talking piece of hardware, we can put the questions and answers. I think a couple other areas that we’re really interested in in the higher ed space is we continue to work with the with with with the digital tutors and and really helping teach and learning. What’s working for all different areas is really important to us. The I’m excited to see the recruits start to use this, because I think as we see, as we see students engage with school and see the questions and get the history of that questions, we think we can actually optimize the entire experience, from first, first learning about a school all the way to deciding to apply and attend there. And so now that all of the Think about all the interactions that have not historically been recorded that are now going to be able to be part of this Q A on this chat bot and the analytics we can do with that, we’re also interested in business development side of the fence. There’s, there’s, it’s very tough for business development teams to reach out to everybody all along. And I as alumni groups get bigger and bigger, we think there’s really interactive ways that that a an Ask topper, like chat bot, could interact with them as well, answer questions, engage and so these are some of the areas within the university that we’re we’re starting to think about extending into and thinking about how this technology can really, can really continue to accelerate both the efficiency and just the interaction points as well as the analysis of those areas of university as well.
Rhea Kelly:
Thank you for joining us. I’m Rhea Kelly, and this was the campus technology Insider PodCast. You can find us on all the major podcast platforms, or visit us online at Campus technology.com/podcast let us know what you think of this episode and what you’d like to hear in the future, until next time you.
While your CTO and CIO are crucial players, the data you need to make the highest impact often sits with another executive: your Chief Human Resources Officer (CHRO).
While your CTO and CIO are crucial players, the data you need to make the highest impact often sits with another executive: your Chief Human Resources Officer (CHRO).
Here’s why your CHRO could be the secret weapon as you go through the AI discovery process:
- Who better understands your workforce’s skills, challenges, and potential than HR? They’re the keepers of your company’s human capital knowledge, data that is necessary to analyze the impact of potential solutions.
- HR understands your hiring struggles, pinpointing exactly where your organization needs an augmented workforce.
- They know why people stay, and more importantly, why they leave. This insight is key when prioritizing & designing potential AI solutions.
Your CHRO is a critical bridge between your tech ambitions and your most powerful asset: your people. Through their data and insights, your organization can better understand where the current workforce most needs assistance, redefine job roles to better align with AI solutions, and ultimately knows where AI fits best.
Being the AI compass
When crafting your digital roadmap, your HR team needs to a part of the conversation. From hiring, talent and change management, and determining points ripe for automation, here are some key areas where your HR department can help you with your AI implementation.
- Identify where your company is struggling to hire. Your HR department can analyze job postings and hiring data, pinpointing bottlenecks in your recruitment process. Jobs that are difficult to hire for or retain are great places to start with AI.
- Ascertain skills that are needed in each department. Your HR team can determine the skill requirements of each department based on successful hires and current employees.
- Assess repeatable activities common across the organization. HR understands the details of each job role and can best identify common activities that would broadly benefit from AI augmentation.
- Evaluate which departments to automate first based on need. Using this framework and their knowledge of hiring issues, HR can suggest which departments would benefit from AI tools, and in what order these implementations should take place.
Determining implementation priorities
Imagine this scenario: Your marketing team wants a chatbot, accounting needs an AP/AR automation tool, and sales is really excited about automating the proposal and contracting process. You HR team has the data to objectively prioritize these three options. They know that accounting has the highest turnover due to tedious data reconciliation tasks. Armed with this insight, they can make a data-driven case for prioritizing the accounting department’s AI needs, potentially solving multiple problems with one strategic move.
Alternatively, all three departments are short staffed, and based on the open job postings, every department could benefit from some form of data entry as opposed to a specialized tool for each department. Your HR department can then recommend that automation of data entry would benefit all departments, making it the correct route through which to start your digital journey. Each walks away with a tangible benefit to their team, allowing them to focus on addressing these issues internally instead of spending resources on data entry.
While your CTO and CIO are the critical players in implementing successful AI solutions, prioritization is one arena where your HR team’s insights can result in the most positive change. From a tech standpoint, every team is going to have certain needs, and it might be harder for other roles to consider the employee’s opinion on where this can have the most impact. Your CHRO can be a key asset in deciding where to focus your efforts first.
Empowering the unsung hero of your organization
While balancing organizational goals with employee requests can be a tight rope to walk, having the internal knowledge of how departments are performing, as well as who could truly benefit most from an AI tool, makes HR a key decision maker in this process.
So, when you are going through your journey of AI discovery, make sure your HR department is part of that team. The insights they bring can greatly increase the speed and impact Generative AI can create at your organization.
Featured Leadership
Dhaval Jadav is Chief Executive Officer of alliantgroup, America’s leading consulting and management engineering firm, which helps American businesses overcome the challenges of today to prepare them for the world of the 22nd Century and beyond. Jadav co-founded the firm in 2002 to be unlike any other consultancy, with an emphasis on partnerships with clients to not only identify but also implement quantifiable solutions to their most critical concerns.
Chris Stephenson is Managing Director of Intelligent Automation & AI at alliantgroup and was previously a Managing Principal at Grant Thornton.