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IRS to send taxpayers a ‘special reminder letter’ about debt. Who may get one and what to expect

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Quotes from Darren Guillot, Former IRS Deputy Commissioner of the Small Business Division; alliantgroup National Director

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KEY POINTS

  • In February 2022, the IRS suspended automated collection notices to devote resources to its backlog.
  • But starting next month, notices will resume and the IRS will send a “special reminder letter” to taxpayers with unpaid balances.
  • If you receive a notice, experts say it’s critical to take action and pay your balance or set up a payment plan.

After a two-year hiatus on automated collection notices, the IRS said it will soon resume sending such letters — and experts have tips if you receive one.

In February 2022, the agency suspended automated collection notices to devote resources to its backlog of unprocessed correspondence and returns.

But starting next month, notices will resume and the IRS will send a “special reminder letter” covering taxpayers’ liability, ways to pay off the balance and possible penalty relief, the agency said this week.

How IRS collection notices work

Typically, CP14 is the first IRS notice for an unpaid tax balance, followed by three or four reminder letters, every five weeks, explained Darren Guillot, national director at alliantgroup, who previously served as IRS deputy commissioner of the agency’s small business division.

It’s possible many taxpayers only received that first letter before the IRS paused automated collection notices, he said.

However, the agency is waving roughly $1 billion in late-payment penalties for millions of taxpayers with balances under $100,000 from returns filed in 2020 and 2021. The relief is automatic, but late-payment penalties for unpaid balances from 2020 and 2021 will resume April 1, 2024

How to respond to IRS letter: ‘You can’t bury your head’

While late-payment penalty relief may be welcome news for taxpayers with debt from 2020 or 2021, you still need to pay off those balances.

“You can’t bury your head and pretend it’ll go away,” Guillot said, emphasizing the importance of responding to collection notices promptly to avoid further enforcement actions.

“The vast majority of taxpayers can set up a payment plan for themselves” by scanning a QR code on their IRS notice, he said.

Darren Guillot | Former IRS Deputy Commissioner of the Small Business Division; Former Acting Commissioner Small Business Self Employed Division; alliantgroup National Director
“The vast majority of taxpayers can set up a payment plan for themselves.” – Darren Guillot, National Director at alliantgroup

If you owe $50,000 or less, including tax, penalties and interest, you can set up a long-term payment plan online. You can also set up a short-term payment plan, 180 days or less, online for less than $100,000 in combined tax, penalties and interest.

“The online installment payment application is just fantastic,” said Phyllis Jo Kubey, a New York-based enrolled agent and immediate past president of the New York State Society of Enrolled Agents. “I use that online installment agreement all the time for my clients.”

If you choose the monthly payment option and select a very small amount, such as $2, for example, the system will default to the minimum monthly payment it will accept for your balance, she said.

Kubey typically urges clients to contract for the minimum monthly payment and then pay extra if they can afford it. “It’s super convenient,” she added.

Featured Leadership

Darren Guillot | Former IRS Deputy Commissioner of the Small Business Division; Former Acting Commissioner Small Business Self Employed Division; alliantgroup National Director

As an alliantgroup trusted tax advisor and consultant, Mr. Guillot assists small and medium-sized businesses navigate America’s tax system to secure incentives and credits that stimulate innovation and improve products and services. He also serves them as an expert resource resolving complex compliance and appellate controversies.

Mr. Guillot recently retired from IRS after 36 years with the agency. From 2019 – 2023 he served as Deputy Commissioner of the IRS’ Small Business/Self Employed Division, overseeing all IRS domestic and international Collection Operations and its Operations Support functions.

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